How to Evaluate Board Management Software for Business

Board management software is a very popular way for business leaders to keep their agendas, paperwork and other documents. These tools are designed to enhance efficiency in the boardroom as well as reduce the burden of processes that are lengthy and expensive.

The best place to start in evaluating a board portal is to identify the areas of pain for the entire board’s lifecycle – from meeting preparation to recording, and everything in between. Examine the below areas to identify these:

Access to the meeting and preparation

Board directors should be able to receive meeting information before the meeting, such as a link to the online meeting and a copy of the document for the board book. They can then make annotations and be prepared even without attending the meeting. During the meeting, directors can utilize the iOS app to navigate through the boardbook and keep track with the presentation while making notes.

The system should provide an online space central to sharing documents, and the ability to restrict access to only certain users or groups. This feature allows businesses to keep confidential information secure and also prevents unauthorised individuals from accessing confidential documents.

Furthermore, the system must be capable of tracking documents from creation the five key components of a successful leadership style to distribution and storage. This way, if a company is audited, they won’t have to waste the time looking through files that were distributed across multiple folders.